Employees engage in personal activities on BYOD devices such as socializing on LinkedIn, viewing photos on Instagram, and watching videos via Tik-Tok, and these applications and others are often active during work hours. Not only do these applications hinder productivity, but they can also consume considerable amounts of network bandwidth and open your environment to security threats.
To have an effective BYOD program in your workplace, acceptable use and misuse of resources while conducting business activities must be clearly and uniformly communicated to all end-users. An Acceptable Use Policy is the best way to capture and communicate your company’s guidelines. Guideline compliance is critical to creating and implementing a successful program that provides maximum organizational benefits.
Acceptable Use Policy & BYOD
An Acceptable Use Policy (AUP) establishes a clear set of rules for proper company network use. The AUP goal is to protect your business from dangerous behaviors and hold end-users accountable for activity conducted while connected to your business’s networks and systems. When constructing your AUP, you should include topics such as password minimum requirements, permitted browsing activity, social media posting, and data storage. Below are six sections every AUP should have.
1. Internet Use
Identify which applications should be prohibited during business hours. For approved websites, create clear guidelines on acceptable required behaviors employees for these applications during business hours. Some common restricted websites categories are:
- Social media
- Job-hunting sites
- Streaming video or music websites
- Shopping sites
- Personal email
- Porn, gambling, and illegal activity websites
2. Confidential Data
Customer data, employee records, proprietary products, and service information are sensitive records that are important to handle correctly. Identify the confidential data within your organization and guide your staff on the proper methods for accessing, storing, and sharing this information.
Clarity is the key to adoption. Be sure to define any pertinent terms and explain words or phrases unique to your business.
Email is an essential tool for every business. Educate your end-users on common threats that come via email, such as phishing, spoofing, malware, and viruses. Be clear on what is considered proper use of company email accounts, including protocols for escalation of potential security threats.
5. Incident Response
Regardless of intent, sometimes threats get through. We recommend establishing an easy access, low-risk approach to incident reporting. Such an environment will minimize the risk of employees hiding problems due to fear of retaliation.
Detail specific consequences for end-users if they fail to adhere to standards outlined within the policy. Do not forget to include exactly how employees will be held accountable.
Why is AUP Important for My Organization?
Now that you have a clear understanding of how to construct an AUP, review why it is important for all companies, large and small, to maintain one.
Decentralized Network Access Increases Risk
Information security threats are on everyone’s radar. For the past several years, the number of organizations reporting malicious attacks and data compromises by internal stakeholders has grown. If your organization is like most modern businesses, you are aware that companies are increasingly dependent upon agile work environments, employee mobility, and decentralized device management.
Lean teams and BYOD strategies help companies minimize costs. However, as decentralized network adoption is on the rise, information security risks increase. Virtual mobility solutions provide relief to organizations looking to build secure BYOD programs.
Reduce Risk with Hypori
Leveraging tools such as Hypori Virtual Mobility eliminates the security risks and administrative headaches associated with end-user compromised devices. Virtual mobility solutions empower your organization to use personal devices while simultaneously improving compliance and security. Contact us to learn more about the cost-saving benefits of a BYOD program while maintaining the security of your company’s sensitive data.